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Top 10 Benefits from Going Digital for Budgeting and Forecasting Automation

Embracing Change in the Digital Era through Automation

An enterprise budgeting and forecasting solution for operations (FP&A) and finance to automate the collection, process management and reporting for enterprises of all sizes together with full controls for compliance.

 

Standardisation of Process

Enables the management of the entire process from budget preparation to the ongoing monthly performance reviews and thereafter to any required re-forecasting. Acceptance control processes for final documents and segregations of duty ensure that budget guidelines are adhered to at all times. Leverages the advantages of spreadsheets and removes their disadvantages, thereby enabling the creation of a collaborative more inclusive budgeting platform for a broader set of stakeholders. Budget and forecast preparation is achieved with both full data integrity and appropriate segregations of duty at every stage before pre submission of final documents.

 

Approvals Made Easier

Facilitates management to review and monitor budgeting processes @anytime, @anywhere through desktop or mobile. Preparation time, approvals and budget rule compliance through role based approvals is optimised through the use of exception alerts to appropriate staff.

 

Follow Up Tasks by Right Person

Improved overall budget coordination handling in complex organisations that may contain diverse structures and differing budgeting cycles can be achieved through the use of user defined workflow approvals. Any associated exception handling during budget submissions and reviews of these diverse groups can also be managed with required workflows. Notifications to wearables is also supported.

 

Enforce Compliance for Costs and Resources

Provides flexibility to handle different corporate structures and different spend policies within the same group. This is achieved through the use of a hierarchical budget maintenance design that includes details such as the relevant cost centre, projects impacted or type of service rendered, even if this requires a uniquely defined charts of account. Payment processes are always aligned throughout process

 

Process Alignment

Removes friction in budget preparation specifically from administrative transactional processes to make more time for management and strategic reviews. Automates the generation, distribution and collection of annual budget forms to relevant parties for timely action, as budget owners can deploy them against managed and controlled timeframes with accompanying email workflows.

 

Streamlined Inter Departmental Processes

Increased efficiencies are made possible from the streamlining of processes and communications between relevant departments that are using any Procurement or Expense Management solutions.

 

Audit Trail and Compliance

Data integrity, access compliance and process management is ensured end to end together with consistent FX handling, with all underlying data being subsequently centrally available for review wherever and whenever needed.

Ongoing completed budget compliance and reporting consistency is ensured through the use of specific approval status logs and strict user authentication plus record level tracking.

 

Process Refinement to Drive Productivity

Ability to undertake more timely reviews of budget submissions with drill down to source budget entries. More time freed for management review from reducing the friction associated with the detailed transactional process management.

 

Reporting @ Anytime @Anywhere - Analytical Insights and Real Time Visibility

Comprehensive access with version control to both multi-dimensional summary or detailed budgets. Ability to leverage graphs and data grids through the use of notifications and on demand or scheduled prebuilt reports. Additional design and access through the use of the Document Designer or the online in-app pivot type enquiry and reporting tool.

Sophisticated ranking and time sequential data movements enables exceptions, ratios, trends and different groupings to be undertaken instantly by domain users with no technical training. Includes powerful and user-friendly pivot table functionality with popular computational functionality; for example “Sort Value, Date Field, Condition Field, Ratio, Variation and Summary”.

 

Security and Encryptions

Passcode, biometric options and data encryptions @rest @transit ensures data security throughout the process for desktop and mobile devices. Lost devices can be managed with optional mobile device management solutions that come with data deletion capability on device loss thereby providing additional safety in operations for mobile devices.

In conclusion a digital solution that drives compliance and removes friction in transactional processes during budget cycles for both operations (FP&A) and finance, to free time from transactional process activity to enable fuller and deeper strategic management reviews.